Full Planning - Monumental

Wedding Management

• Wedding Vendor Recommendations Distributing the timeline(s), for Wedding Venue & or Reception
• Assistance with setup. Table Settings, Linens, Decore & Floral Arrangement
• Venue Seating chart
• Venu floor plan, & other pertinent information to vendors 1-3 weeks prior to your wedding
• Collecting copies of insurance (and other documents required by a venue for Wedding Venue & or Reception Venue) from vendors & passing this information along to the venue.
• The liaison between the couple and vendors to follow the timeline (s).

Wedding & or Reception Timeline Creation

(incorporates before the ceremony, during the ceremony, after the ceremony, before the reception, during the reception and after the reception)

• Distribution of the timeline(s), for Wedding Venue & or Reception
• Agreed Table Settings, Linens, Decore & Floral Arrangement
• Venue Seating chart
• Venue floor plan, & other pertinent information to vendors 1-3 weeks prior to your wedding

Vendor Management

• Vendor Confirmation - Collecting all vendor information from you. Two weeks prior to the wedding – contacting all vendors to ensure correct contact information. landlines, cell phones #emails are correct for point of contact)
• Outlined of contractual responsibilities and duties to be performed.
• Serving as the “team captain” of all the vendors on the day of the wedding.
• Ensuring everyone arrives on time,
• Sets up as detailed in the floor plan.
• Follow any house rules provided by a wedding venue and or Reception Venue, as detailed in your contracts.
• The liaison between the couple and vendors to follow the timeline (s).
• Fielding any hiccups that may occur and making decisions to problem solve.
• Vendor Contracts - Assessing & offering feedback on vendor contracts.
• Collecting information regarding your balances with vendors,
• Payment date with vendors,
• preferred payment method of vendors,
• vendor meal requirements, etc. to pass along to you and/or the venue.
• Reviewing order lists with rental companies, florists, caterers, etc. to ensure everything your event requires is accounted for.
• Discussing details to ensure you’ve got everything for the day of the ceremony & or reception.

• Ensure everyone is in place.
• Distribute bouquets & pin corsages to the bridal party & family members.
• Remind the Best Man, Maid of Honor, Parents, and honored guests when it’s time to give their speeches.
• Check that everyone's fulfilling their duties as outlined in the contract.
• Guests receive proper treatment.

• Queues of the musicians. 
• Direct ushers with seating and program distribution
• Maintains the processional flow.
• Ensure the wedding party gets ready for the photo shoot.
• Directs guests to the reception.
• Knows how to move with the timeline and accelerate or decelerate the pace, depending on the situation.

• Retrieve wedding gifts/cards ~ we will monitor the flow of the card box and personally hand the cards to you at the end of the night.
• Arrange for ALL your personal items to be packed up and given to a designated family member, room, and/or vehicle

A wedding planner helps design and orchestrate a wedding from the beginning. 

As such, they help couples 

1. Draw up a budget, Wedding Budget will incorporate all aspects of the wedding from beginning to end
2. Find and hire vendors, florist, photographer, D.J./band, caterer, designer, hairstylist, makeup artist
3. Booking Venue – Wedding Venue, Wedding Reception
4. Contract Negotiations
5.  Choosing wedding theme- outdoor, garden, beach, country
6. Structure, and set a timetable for the ceremony and reception, and oversee everything on the wedding day. A wedding planner is often a full-service provider.
7. Pre and Post Wedding Events – Checking Vendor Contract Planning the ceremony with the wedding officiant.
8. Wedding Reception – First Dance, Cake Cutting & Toast, Floor plan, Seating arrangements
9. Bride & Grooms Party
10. Engagement party/dinner
11. Wedding rehearsal dinner
12. Honeymoon – Transportation/Travel/Flight, Hotel
13. Hotel & Lodging Accommodations
14. Travel & Transportation – Limo, Horse & Carriage 
    

• Retrieve wedding gifts/cards ~ we will monitor the flow of the card box and personally hand the cards to you at the end of the night.
• Arrange for ALL your personal items to be packed up and given to a designated family member, room, and/or vehicle

10 Months Out

• Start Shopping for Your Wedding Dress
• Book Hotel Room Blocks for Guests
• Create Your Wedding Website
• Take Engagement Photos
• Start Looking at Invitations
  

9 Months Out

• Buy Your Wedding Dress
• Send Save-the-Dates

8 Months Out

• Register for Gifts
• Select the Bridesmaids' Dresses and Bridal Party Accessories and Schedule Fittings Within the Month
  

7 Months Out

• Book the Rehearsal-Dinner Venue
• Meet With Potential Florists
• Hire the Ceremony Musicians
• Order Rental Items, Such as Specialty Chairs, Linens, Draping, Lounge Furniture, and the Dance Floor
• Hire an Officiant

6 Months Out

• Hire a Lighting Technician
  

5 Months Out

• Book Transportation for Guests, If Needed
• Book the Newlyweds' Transportation (Like a Limo or Specialty Car)
• Book the Honeymoon
• Buy or Rent the Groom’s Tuxedo
• Begin Premarital Counseling

4 Months Out

• Have Your Final Tasting With the Caterer
• Choose Your Cake
• Buy Wedding Bands
• Select the Groomsmen Attire and Schedule Fittings Within the Month
• Have Your Hair and Makeup Trial
  

• Order the Invitations
• Create or Plan Your Menu
• Guest Favors and Gift Bags
• Book a Photo-Booth Rental
• Write Your Vows
• Select Readings
• Meet With the Officiant and Invite Them to the Rehearsal Dinner

• Send Out Rehearsal-Dinner Invitations 
• Have Your First Wedding Dress Fitting
• Purchase Wedding Dress Undergarments
• Pick Up Your Marriage License
• Buy Wedding Party Gifts
• Do a Floral Mock-Up With Your Florist
• Give the Song Selections to Your Musicians
• Buy All Necessary Small Items
• cake topper
• cake stand
• guest book 
• card box,
• ring-bearer accessories, flower-girl accessories, a cute hanger for your dress, and a garter (if you choose to wear one). (“Welcome,” “Dancing Shoes,” etc.).

• Assemble Gift Bags
• Pay Vendors in Full
• Create a Seating Chart
• Floor plan
• Order or Make Escort Cards and Place Cards
• Have a Final Venue Walk-Through
• Put Cash in Tip Envelopes for Your Planner/Delegate to Distribute It’s customary to tip the following vendors: Musicians, DJs, hair stylists, makeup artists, drivers, bartenders, and servers. Etc.