Partial Planning - Miniature

This package is perfect for the couple who want a stress free, enjoyable, partial wedding planning experience from start to finish

Our miniature size weddings include a guest list of 51 to 75 guests!

Partial Wedding Planning & Full Wedding Coordination

This package is perfect for the couple who want a stress free, enjoyable, and limited or minimal wedding planning service yet desire a comprehensive execution & wedding management experience from start to finish.

Event Management

Our expert team will be on-site the day of to oversee the load-in, set-up, and monitor all logistics. Should your event require additional labor from our team, we will advise you in advance.

Our team of specialists will take care of a portion of the planning and the entirety of the execution of your wedding. We will learn and understand your vision and find the very best vendors and resources to bring your wedding dreams to life. We will be your primary point of contact, will handle selected vendor research and, communication with those vendors, and guest list management, be your support at vendor meetings, be a visionary and creative that will provide you with unique ideas with regards to wedding day design, and countless other tasks that will ultimately lead to a successful execution of your wedding. You participate as much as you want and make all the final decisions but won’t have the stress of a portion of planning and managing all the details.

Investment

The cost is based on our time investment & determined by your date, number of guests, number of events, (i.e. ceremony & reception are two different events) labor involvement, and the complexity of your event.

A great majority of the couples we work with are looking for a budget-friendly planner. We are transparent and stand firm on quality service at affordable pricing.

Miniature Size Wedding

Partial Wedding Planning & Coordination

$1,800

36 hours

laptop and notes and invitation card for wedding on the table

Day Of

12

wedding venue set up with flowers white stand

In Person

9

In Office:

15

Coordination

Wedding Coordination is to Oversee the execution of your wedding plans

Nine In Person Meetings with couple for Wedding & or Reception– prior to the wedding Day

(1) To go over details and logistics

(1) Venue Walkthrough with vendors and or couple

(1) Venue Walkthrough with couple to final details and logistics

Wedding Management

Wedding Vendor Recommendations Distributing the timeline(s), for Wedding Venue & or Reception
Assistance with setup. Table Settings, Linens, Decore & Floral Arrangement
Venue Seating chart
Venu floor plan, & other pertinent information to vendors 1-3 weeks prior to your wedding
Collecting copies of insurance (and other documents required by a venue for Wedding Venue & or Reception Venue) from vendors & passing this information along to the venue.
the liaison between the couple and vendors to follow the timeline (s).

Wedding & or Reception Timeline Creation

(incorporates before the ceremony, during the ceremony, after the ceremony, before the reception, during the reception and after the reception)

Distribution of the timeline(s), for Wedding Venue & or Reception

Agreed Table Settings, Linens, Decore & Floral Arrangement

Venue Seating chart

Venu floor plan, & other pertinent information to vendors 1-3 weeks prior to your wedding

Venue Management

Collecting copies of insurance (and other documents required by a venue for Wedding Venue & or Reception Venue) from vendors & passing this information along to the venue.
Fielding any hiccups that may occur and making decisions to problem solve.

Vendor Management

Vendor Confirmation - Collecting all vendor information from you. Two weeks prior to the wedding – contacting all vendors to ensure correct contact information. landlines, cell phones #emails are correct for point of contact)
Outlined of contractual responsibilities and duties to be performed.
Serving as the “team captain” of all the vendors on the day of the wedding.
Ensuring everyone arrives on time,
Sets up as detailed in the floor plan.
Follow any house rules provided by a wedding venue and or Reception Venue, as detailed in your contracts.
The liaison between the couple and vendors to follow the timeline (s).
Fielding any hiccups that may occur and making decisions to problem solve.
Vendor Contracts - Assessing & offering feedback on vendor contracts.
Collecting information regarding your balances with vendors,
payment date with vendors,
Preferred payment method of vendors,
Vendor meal requirements, etc. to pass along to you and/or the venue.
Reviewing order lists with rental companies, florists, caterers, etc. to ensure everything your event requires is accounted for.
Discussing details to ensure you’ve got everything for the day of the ceremony & or reception.

Decore & Design Assistance

Decor set-up and break down at Wedding Venue and or Reception
Setting up place cards
Gift table
Table setting and floral arrangements.

Wedding Day of Management

Ceremony & or Reception On the wedding day coordination at the venue entails early arrival to ensure all vendors are set up on time and to answer questions.

Inform the bride, groom, photographer and band or DJ of the scheduled events,
Grand entrance
Cake cutting
First dance.
Cocktail hour
Dinner
Toast/speeches’.etc....

Wedding & Bridal Party Management

Ensure everyone is in place.
Distribute bouquets & pin corsages to the bridal party & family members.
Remind the Best Man, Maid of Honor, Parents, and honored guests when it’s time to give their speeches.
Check that everyone's fulfilling their duties as outlined in the contract.
Guests receive proper treatment.

During Ceremony Management

Queues of the musicians.
Direct ushers with seating and program distribution
Maintains the processional flow.
Ensure the wedding party gets ready for the photo shoot.
Directs guests to the reception.
Knows how to move with the timeline and accelerate or decelerate the pace, depending on the situation.

End of Ceremony & or Reception

Retrieve wedding gifts/cards ~ we will monitor the flow of the card box and personally hand the cards to you at the end of the night.
Arrange for ALL your personal items to be packed up and given to a designated family member, room, and/or vehicle.

Planning

A wedding planner helps design and orchestrate a wedding from the beginning.

As such, they help couples

Draw up a budget, Wedding Budget will incorporate all aspects of the wedding from beginning to end
Find and hire vendors, florist, photographer, D.J./band, caterer, designer, hairstylist, makeup artist
Booking Venue – Wedding Venue, Wedding Reception
Contract Negotiations
Choosing wedding theme- outdoor, garden, beach, country
Structure, and set a timetable for the ceremony and reception, and oversee everything on the wedding day. A wedding planner is often a full-service provider.
Pre and Post Wedding Events – Checking Vendor Contract Planning the ceremony with the wedding officiant.
Wedding Reception – First Dance, Cake Cutting & Toast, Floor plan, Seating arrangements
Bride & Grooms Party
Engagement party/dinner
Wedding rehearsal dinner
Honeymoon – Transportation/Travel/Flight, Hotel
Hotel & Lodging Accommodations
Travel & Transportation – Limo, Horse & Carriage

12 Months Out

Insure the Engagement Ring. While this is technically a pre-wedding-planning activity, it deserves special mention.
Determine Your Budget.
Make a Guest List.
Decide Formality and Overall Theme.
Select the Venue.
Buy Wedding Insurance.
Select the Caterer

11 Months Out

Choose a Color Palette and Start Thinking of Your Overall Design
Hire Vendors Who Book Up Quickly, Including Your Photographer, Band, DJ, and Videographer

10 Months Out

Start Shopping for Your Wedding Dress
Book Hotel Room Blocks for Guests
Create Your Wedding Website
Take Engagement Photos
Start Looking at Invitations

9 Months Out

Buy Your Wedding Dress
Send Save-the-Dates

8 Months Out

Register for Gifts
Select the Bridesmaids' Dresses and Bridal Party Accessories and Schedule Fittings Within the Month

7 Months Out

Book the Rehearsal-Dinner Venue
Meet With Potential Florists
Hire the Ceremony Musicians
Order Rental Items, Such as Specialty Chairs, Linens, Draping, Lounge Furniture, and the Dance Floor
Hire an Officiant

6 Months Out

Hire a Lighting Technician

5 Months Out

Book Transportation for Guests, If Needed
Book the Newlyweds' Transportation (Like a Limo or Specialty Car)
Book the Honeymoon
Buy or Rent the Groom’s Tuxedo
Begin Premarital Counseling

4 Months Out

Have Your Final Tasting With the Caterer
Choose Your Cake
Buy Wedding Bands
Select the Groomsmen Attire and Schedule Fittings Within the Month
Have Your Hair and Makeup Trial

3 Months Out

Order the Invitations
Create or Plan Your Menu
Guest Favors and Gift Bags
Book a Photo-Booth Rental
Write Your Vows
Select Readings
Meet With the Officiant and Invite Them to the Rehearsal Dinner

2 Months Out

Send Out Rehearsal-Dinner Invitations
Have Your First Wedding Dress Fitting
Purchase Wedding Dress Undergarments
Pick Up Your Marriage License
Buy Wedding Party Gifts
Do a Floral Mock-Up With Your Florist
Give the Song Selections to Your Musicians
Buy All Necessary Small Items
cake topper
cake stand
guest book
card box,
ring-bearer accessories, flower-girl accessories, a cute hanger for your dress, and a garter (if you choose to wear one). (“Welcome,” “Dancing Shoes,” etc.).

1 Month Out

Assemble Gift Bags
Pay Vendors in Full
Create a Seating Chart
Floor plan
Order or Make Escort Cards and Place Cards
Have a Final Venue Walk-Through
Put Cash in Tip Envelopes for Your Planner/Delegate to Distribute It’s customary to tip the following vendors: Musicians, DJs, hair stylists, makeup artists, drivers, bartenders, and servers. Etc.

Final Week

Manicure/pedicure
Having a massage (why not make it a couple's massage?)
Final dress fitting (a friend or bridesmaid should come with you so they can learn how to bustle if your dress requires it)
Pack your bags for the honeymoon (don’t forget your passport if leaving the country), and confirm travel arrangements (if you're leaving right after the wedding)
Clean your ring (head to your jeweler to get your engagement ring professionally cleaned so it’s extra sparkly on the wedding day)
Chase any RSVP stragglers and deliver the final headcount
Clear your work to-do list so you can only focus on wedding festivities and take it all in
Practice your vows out loud
Write your partner a note

Night Before and Morning of the Wedding

The Night Before:

Eat a healthy meal
Pack a clutch or small bag of personal items
Drink water
Get a good night's sleep
Put any boxes, suitcases, bags, and survival kits to bring to the ceremony or reception in the car (you'll thank us tomorrow)

The Morning Of:

Stay off your feet as much as possible
Eat breakfast
Drink even more water
Take your dress and veil out of the bag early on and have someone steam them if needed
Lay out all the items (rings, invitations, etc.) that you want the photographer to capture
Exchange notes with your partner